An AI automation is a workflow that starts on its own when something happens (an email, an order, a form), understands the content using artificial intelligence and carries out the actions a person would do manually. No breaks, no copy errors, in seconds.
billing@example-supplier.com
Invoice FX-2291 for your order of Oct 21
Hello, please find attached the invoice for the delivered goods. Payment due in 15 days.
FX-2291.pdfEvery automation, however complex, has the same four parts. The difference from classic automation is step two: AI understands text, images and documents, not just fixed rules.
A new email, an order, a submitted form, an uploaded file or a set time of day.
It reads the content, extracts key data, classifies, decides what's next or drafts a reply.
The invoice is created, the CRM updated, the email sent, the shipping label generated. Automatically.
Everything is logged. You're only notified about exceptions and get reports on what happened.
Some of the most requested workflows. Each one adapts to the tools you already use. Savings figures are typical estimates, not guarantees.
Someone copies every order from the store or marketplace into the billing software, then into the courier's app.
Each order automatically generates the invoice and shipping label, and the customer gets a tracking email. People step in only for exceptions.
Leads from forms and ads wait hours or days for a reply, and many go cold.
AI analyzes each request, replies personally within minutes and sends good leads straight to sales.
Invoices received by email are opened one by one and data is typed in manually for accounting.
AI reads the PDFs, extracts supplier, amounts and VAT, checks them and sends them to your spreadsheet or accounting software.
The team answers the same questions dozens of times a day: where's my order, how do I return, how much is shipping.
The assistant replies instantly on the website, email or WhatsApp, using real order data. Delicate cases go to a person.
Hundreds of products have copied supplier descriptions or none at all, and writing them manually takes weeks.
AI generates unique, on-brand, SEO-optimized descriptions that the team simply reviews and approves.
At the end of each week someone gathers numbers from the store, ads and Google Analytics into a spreadsheet.
The report compiles itself, with an AI-written summary of what changed and what needs attention, delivered Monday morning.
Products run out of stock without warning, and competitor prices are checked manually, occasionally.
You get an alert when a product drops below threshold, with a suggested reorder, plus a market price report.
Dozens of CVs are read manually for every role, and candidates wait weeks for a reply.
AI compares CVs against the role requirements, proposes a reasoned shortlist and replies to every candidate.
The general inbox gets offers, complaints, invoices and spam, and someone splits them up manually.
Every email is classified, labeled and sent to the right person, with a summary and a suggested reply.
Pick a workflow and press “Run simulation”. See how an everyday event in your business turns into an outcome, with no manual work.
A visitor fills in the contact form or a lead comes in from Facebook Lead Ads.
The AI agent reads the message, identifies the need, looks up the company and estimates its potential.
The prospect gets a relevant reply within minutes and the lead is assigned to the right person on your team.
The lead lands in your CRM or Google Sheets with score, source and history. The weekly report builds itself.
Hours spent copying and checking move to sales, customers and growth.
Data is no longer typed multiple times, so transcription mistakes disappear.
Customers and leads get a reply within minutes, any time, weekends included.
Volume can double without doubling the team for admin work.
Information flows automatically between apps. You always have an up-to-date picture.
Every order and every request goes through exactly the same steps, every time.
We build workflows with a “human in the loop” where it matters: AI prepares, a person approves.
Each automation only accesses the data it needs, nothing more.
We prefer EU-based servers and providers and sign a data processing agreement (DPA).
Every action is logged. You can always see what happened and why.
We use AI APIs configured so your data isn't used to train models.
No. We build and maintain the workflows. You get the results and, where needed, a simple dashboard for approvals.
A simple automation can run within 1–2 weeks. Workflows connecting several systems usually take 3–6 weeks.
We set confidence thresholds. When the AI isn't sure, the case goes to a person. We monitor and keep improving the workflows.
Usually not. We connect to your existing tools: Gmail, Google Sheets, your online store, billing software, CRM.
It depends on complexity. Use the ROI calculator to see what you could save, then we'll send a fixed quote after a short call.
Tell us which one. In 30 minutes we'll show you what it would look like automated and how much it could save.